Club & Membership Management Software — Recurring Billing, POS & CRM
Run your club on an integrated platform that unifies memberships & recurring billing, POS, Inventory, Accounting, and CRM. TableViews Integrated applies member perks at checkout, automates renewals and dues, and keeps AR/AP, tax, and COGS aligned—so managers see real numbers and members enjoy consistent benefits across locations. Ideal for country clubs, golf & tennis clubs, ski resorts, gyms/fitness studios (yoga, pilates, HIIT), martial arts academies, community centers, coworking spaces, museums, kids activity clubs, and social clubs.
Common Membership Management Challenges
Is your organization struggling with:
- Tracking complex family or corporate memberships?
- Manually generating recurring invoices and chasing payments?
- Difficulty segmenting members for communications or events?
- A membership database that isn’t connected to accounting?
- Limited visibility into dues revenue and financial health?
If so, TVI is built to solve these problems!
How TVI Supports Clubs & Membership-Based Organizations
Memberships & Recurring Billing
Modernize your membership operations with comprehensive member management software that integrates billing automation, customer relationship management, and financial reporting. TVI’s membership management system eliminates manual processes while providing complete visibility into member lifecycles, payment histories, and engagement metrics. Our integrated platform supports complex membership structures including family plans, corporate memberships, student discounts, and VIP tiers—all with automated billing cycles, dunning management, and seamless accounting integration that ensures accurate revenue recognition and simplified compliance reporting.
- Tiered Plans: Family, individual, student, senior, corporate, and VIP.
- Cycles & Terms: Monthly/annual, start dates, trial periods, and deposit options.
- Proration & Grace: Mid-cycle joins/changes handled without manual math.
- Freezes/Suspensions: Pause benefits with clear resume dates.
- Dunning & Retries (Policy-Based): Automated reminders for expiring cards/failed charges.
- Clean AR: Charges, credits, and write-offs reflected in Accounting with audit trails.
POS-Aware Perks, Discounts & Day/Guest Passes
Benefits apply automatically at checkout based on live membership status and tier—no manual lookups. Configure member pricing, free allowances, guest/day passes, and eligibility rules that protect margin while keeping experiences consistent.
- Member Pricing & Perks: Tier-specific discounts, free weekly items, pro-shop pricing.
- Guest/Day Passes: Track usage and eligibility with role-based approvals.
- Eligibility Rules: Location/time windows, spend caps, and excluded items.
- Audit & Control: Reason-coded overrides with manager PINs.
- Unified History: Perk usage and redemptions tie back to the member record.
Family & Corporate Accounts (Households & Sponsored Members)
TVI membership management software goes beyond basic contact databases to handle the complex relationships that define modern club operations. Whether you’re managing family memberships, corporate sponsorships, or multi-generational accounts, TVI’s relationship mapping capabilities ensure accurate billing automation, member eligibility tracking, and seamless account management. Our flexible membership structure supports everything from country club hierarchies to fitness center family plans, while automated billing workflows eliminate manual processing errors and improve cash flow management. Our comprehensive member relationship system integrates directly with POS, Accounting, and Reporting for complete operational visibility.
- Households: Primary + dependents with shared or split billing.
- Corporate Groups: Employer-sponsored members with defined benefits.
- Sub-Member Limits: Caps on guest passes, lockers, towel service, etc.
- Statement Clarity: Consolidated or per-member statements as needed.
- Role Tags: Owner/billing/purchaser contacts for clean handoffs.
Member CRM, Engagement & Retention
Understand and grow your community with segments that update themselves—by tenure, spend, product mix, location, and renewal status. Launch targeted communications and see results tied directly to POS and AR.
- Dynamic Segments: Renewal window, lapsed risk, high-LTV (Customer Lifetime Value), new joiners.
- Lifecycle Messaging: Onboarding, renewal nudges, win-backs.
- Offer Tracking: Coupons and perks measured by revenue and margin.
- Unified Timeline: Purchases, renewals, credits, and notes in one view.
- Export/BI-Ready: Share curated data while TVI stays the system of record.
Pro Shop & Merchandise — Retail Inside Your Club
Whether you’re running a golf pro shop, tennis facility retail operation, or multi-sport equipment store, TVI’s integrated platform eliminates manual processes and reduces shrinkage through automated inventory controls, purchase order management, and comprehensive retail analytics that help maximize margins and improve customer satisfaction.
- Variants That Scale: Size/color matrices for apparel and footwear.
- Serial/Barcode Items: Validate returns and link RMAs (Return Merchandise Authorization) to vendors, staff, and customer.
- Kits & Bundles: Starter packs and team kits with accurate COGS.
- Smart Reorder: Min/max + lead times → purchase suggestions and clean receiving.
- Shrink Control: Exception reports on voids/no-sales/overrides.
Food & Beverage for Clubs
Operate clubhouse restaurants, cafés, or banquets with connected POS, recipes/food cost, Inventory, and Accounting. Member charges and gratuities post cleanly to statements.
Transform your club’s food and beverage operations with integrated restaurant management software designed specifically for private clubs, golf courses, and member-based organizations. Our comprehensive club management system streamlines dining operations, bar service, and event catering while maintaining accurate member billing and financial reporting. From daily dining to large-scale banquets, TVI’s hospitality management platform ensures seamless coordination between front-of-house service, kitchen operations, inventory control, and member account management for complete operational visibility and enhanced member satisfaction.
- POS For Front-Of-House/Bar: Tabs, split checks, timed promotions.
- Recipes & Food Cost: Sub-recipes and prep batches for true plate cost.
- Deposits & Events: Banquet packages and deposits tied to AR.
- Statements On Demand: P&L, tax, and tips remain aligned.
Services, Lessons & Events (Quotes → Invoices)
Optimize your tennis club operations with automated billing workflows that eliminate manual data entry and reduce accounting errors. Our integrated club management software handles complex service billing scenarios—from recurring lesson packages and tournament registration fees to equipment sales and facility rentals. Track member accounts, manage instructor commissions, and generate detailed financial reports that give you real-time visibility into your club’s profitability and cash flow performance.
- Clear Workflow: Quote → job/ticket → invoice → payment.
- Parts + Labor: Track components (e.g., strings, grips) with accurate costs.
- Deposits & Milestones: Take staged payments with clean ledger impact.
- Vendor Tie-Ins: AP links for outside instructors or rentals.
Multi-Location, Franchises & Access Policies
Multi-location club management becomes seamless with TVI’s integrated membership software that streamlines operations across all your facilities. Our comprehensive club management system provides real-time visibility into member activity, automated billing processes, and centralized inventory control that reduces administrative overhead while maximizing member satisfaction. Whether you’re managing golf courses, fitness centers, or recreational facilities, TVI’s scalable platform ensures consistent service delivery and operational efficiency across every location in your network.
- Central Catalog & Plans: Push updates once to every site.
- Location Rules: Define where benefits apply and when.
- Inventory Transfers: Rebalance stock with controlled movements.
- Performance Views: Renewal, churn, LTV, and margin by site.
Accounting Integration for Clubs
Update your club’s financial management with integrated accounting software that eliminates manual data entry and reduces month-end closing time. Our comprehensive financial system handles complex membership billing, inventory cost tracking, and multi-revenue stream accounting while maintaining full audit compliance. From golf pro shop sales and dining receipts to membership dues and event bookings, every transaction flows seamlessly into your general ledger with proper categorization and real-time financial reporting. This automated approach ensures accurate cash flow management, simplified tax preparation, and gives your accounting team or external CPA immediate access to clean, reconciled financial data—transforming your month-end process from hours of cleanup work into minutes of verification and analysis.
- Accurate AR: Membership charges, credits, and write-offs with audit trails.
- COGS In Sync: Inventory movements drive cost recognition.
- Deposits & Tenders: Mapped to GL for smoother bank reconciliation.
- Statements & Exports: Provide your accountant everything needed—fast.
More Benefits of TVI for Membership Organizations
- Improve accuracy with comprehensive member tracking
- Automate recurring billing & collections
- Gain complete financial control with integrated accounting
- Enhance communication & engagement with segmentation tools
- Reduce administrative workload with automation
- Make smarter, faster decisions with unified reporting
Who TVI is Perfect For
- Health & Fitness: gyms, yoga studios, tennis clubs, golf & country clubs
- Professional Associations: chambers of commerce, networking groups, alumni organizations
- Retail Membership Programs: warehouse clubs, subscription boxes, loyalty programs
- Social & Recreational Clubs: yacht clubs, hobby groups, fan clubs, car enthusiast groups
- Community Service Groups: Rotary, Lions, Kiwanis, Elks, fraternal organizations
- Lifestyle Memberships: dining clubs, travel memberships, arts patronage programs
- Shared Spaces: coworking offices, makerspaces, art studios, commercial kitchens
Everything you need to know about streamlining membership operations with TVI
Clubs And Membership Operations Management Questions & Answers
What Clubs & Membership Based Clients Say About TableViews Integrated
“ Freezes and proration stopped billing nightmares.”
“ Member pricing applies correctly, every time.”
“ Corporate accounts finally make sense on statements.”
See TVI for Clubs & Memberships in Action!
